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KWIZKNOW Trivia has run numerous successful trivia nights to raise money for community organizations and charities.


The key to running a great trivia night is to be really well-prepared. Planning ahead and giving yourself enough time to gather prizes and spread the word about your event is vital. Below I have outlined steps that will help ensure your event ticks all the boxes. These tips will help you make sure your fundraiser is fun, profitable and as organized as possible to ensure it is a success.

1. Decide on Your Audience

Will you advertise to a certain group of adults or will it be open to anyone? 

2. Choose a Time That Works for Your Audience

Make sure your event does not clash with a big sporting event, a holiday weekend or other local event. Don't start too early or too late. 7:00 – 7:30 pm has seemed to be a popular starting time.   A weeknight or weekend depends on your audience.  For a larger group you may want to avoid weeknights, other than Friday.

3. Find a Suitable Venue

The aim here is to raise funds, so spend some time trying to find a free venue. Ask around; it can be a case of who you know. A school hall or community centre is your best bet for a cost-free venue, but if this is not an option approach some local clubs. Smaller ones tend to be best—you might be surprised at their willingness to give you a room for free provided you offer a bar.  You may also want to consider selling snacks or finger food.  This could be part of your fundraiser or something offered to attract more participants.

4. Cost of the Event for Participants

The average trivia night can attract about 100-150 people. You could charge by the table or by the person.  Selling by the team (usually up to 4 people is suggested) can be beneficial as you can organize tables accordingly and money collection can be more manageable. Registration and payment ahead of time allows you to monitor numbers and payment prior to the event. The cost depends on what you think your audience can pay. Are you also going to have other areas they can spend their money once there?  In the past I’ve charged $15-25 per person or $60-100 per team.


5. Prizes

Prizes are recommended.  You may want to organize a prize committee or at least a donations coordinator.  Typically a percentage of the funds raised would go towards prizes.

It is suggested to provide prizes for first, second and third place.

6. Publicise Your Event

Begin to publish details of your event about six - eight weeks before the date.


7. Make a Timetable for the Night

It's important to keep to a timeline which includes starting as close to the designated start time as possible.  As a fundraiser, there may be an individual who would like to make some announcements prior to the Trivia commencing.  The most important thing is to keep things running, with no big lags in between rounds. 

Have a set break about halfway through for people to get up and mingle, stretch their legs and top up their drinks.  More announcements by the fundraising committee could be made here.

A trivia night usually runs for about 2-2 ½ hours. While some of us are happy to play all night, most people will be ready to go home by then.

8. Plan Some Fun Games

Games are a good way to give time for marking (if it’s not done collectively) and get everyone up out of their chairs for a break. They are also an opportunity to raise some more money.

9. Supplies/Equipment Needed

  • Microphone & Speaker System


10. Advertising and Promotion by KwizKnow Trivia

  • Website 

  • Facebook Page: KwizKnow Trivia 

  • Instagram Page: KwizKnow_Trivia


Note : The Trivia events can be modified as needed.  They are unique and customizable

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